Private  Events  &  Meetings  at  TASM

Looking for a venue for your upcoming private event?  The Tulsa Air & Space Museum may have just what you are looking for.  Our available venue spaces include the Sherman & Ellie Smith Hanger One, the James E. Bertelsmeyer Planetarium theater, the Planetarium lobby, and a conference room.  These spaces are available for weddings, receptions, meetings, birthday parties, seminars, presentations, and celebrations. TASM offers a unique location for any event, and we’re here to help make your event a success.  Please scroll down and check out our spaces, and then contact our event manager for availability.  We look forward to hearing from you.

SHERMAN & ELLIE SMITH – HANGER ONE

Standard availability:  Tuesday thru Saturday, 5pm to 11pm – $2000/hour, 3 hour minimum

Enjoy your event at Tulsa’s only aerospace venue surrounded by aviation history, vintage aircraft, and interactive exhibits.

Guest Capacities

The museum can host between 50 and 150 guests depending on seating / standing options.

JAMES E. BERTELSMEYER PLANETARIUM

Standard availability:  Tuesday thru Saturday, 5pm to 11pm – $500/hour, 3 hour minimum

Your guests will feel like stars as they view the universe under a 50-foot dome in the planetarium theater.  We have multiple shows to choose from, and a list of the current shows is available upon request.  We can also project your own video, slide show, or power point presentation.

The soaring ceiling and large windows in the Planetarium lobby give an open, airy feeling in an intimate setting for receptions, dinners, or meetings.

Guest Capacities

Conference Room

Standard availability:  Tuesday thru Saturday, 10am to 4pm – $200/hour, 2 hour minimum

The conference room, located within the Museum, has been used for luncheons, meetings, presentations, and training sessions.

Configurations / Capacity

Hollow Square (meetings):  30

2 Long Tables w/buffet (meals):  40

Theater (seminars & training): 50

Museum Frequently Asked Questions

When can I set up for my event?

The venue is open to the public until 4pm each day, so set-up can’t begin prior to 4pm.  You will need to factor in set-up time when determining the start time of your rental agreement.

Are any decorations included?

Customers are responsible for providing all decorations, as well as removal of decorations by the end of the rental agreement.  All decorations should be table or free standing, as no items may be taped or affixed in any way to the walls, aircraft, or exhibits.

What clean-up is required following an event?

We ask that all customers leave the venue as they found it when their event started.  Tables, chairs, and linens may be left in place.  If the kitchen is used, it must be cleaned and left in the same condition as it was when the event started.  If you are using a caterer, they will typically handle cleaning of the kitchen.  Other clean-up may include vacuuming, taking out the trash, and removal of customer supplied decorations.

When is payment due?

If your event is booked more than 30 days prior to your event, a 50% deposit is due at the time of booking, with the balance due 30 days prior to your event.  If your event is booked within 30 days of your event, then the full amount is due at time of booking.

Can I have alcohol at my event?

You may have alcohol at your event, but it must be served by a licensed bartender, and a licensed security guard is also required.   License information for both must be provided to the museum at least 7 days prior to your event.

Are there any special rules for having a wedding ceremony and/or wedding reception at the venue?

We require that you have a ‘day of’ planner/coordinator for your event.  The ceremony and/or reception timeline(s) must be submitted to the museum at least 7 days prior to your event so that we can schedule the required facility staff.

Planetarium Frequently Asked Questions

When can I set up for my event?

The venue is open to the public until 4pm each day, so set-up can’t begin prior to 4pm.  You will need to factor in set-up time when determining the start time of your rental agreement.

Are any decorations included?

Customers are responsible for providing all decorations, as well as removal of decorations by the end of the rental agreement.  All decorations should be table or free standing, as no items may be taped or affixed in any way to the walls, ceiling, or plumbing.

What clean-up is required following an event?

We ask that all customers leave the venue as they found it when their event started.  Tables, chairs, and linens may be left in place.  If the kitchen is used, it must be cleaned and left in the same condition as it was when the event started.  If you are using a caterer, they will typically handle cleaning of the kitchen.  Other clean-up may include vacuuming, taking out the trash, and removal of customer supplied decorations.

When is payment due?

If your event is booked more than 30 days prior to your event, a 50% deposit is due at the time of booking, with the balance due 30 days prior to your event.  If your event is booked within 30 days of your event, then the full amount is due at time of booking.

Can I have alcohol at my event?

You may have alcohol at your event, but it must be served by a licensed bartender, and a licensed security guard is also required.   License information for both must be provided to the museum at least 7 days prior to your event.

Are there any special rules for having a wedding ceremony and/or wedding reception at the venue?

We require that you have a ‘day of’ planner/coordinator for your event.  The ceremony and/or reception timeline(s) must be submitted to the museum at least 7 days prior to your event so that we can schedule the required facility staff.

What locations at the venue are available for a wedding ceremony?

The Planetarium is the primary location for ceremonies, but other options are available depending on number of guests.  Please contact the venue event coordinator for more details.

Conference Room  Frequently Asked Questions

When can I set up for my event?

The Museum is open at 10 am and closes at 4 pm each day, but other arrangements can be made by contacting the Event Manager at the Museum.  You will need to factor in set-up time when determining the start time of your rental agreement.

Are any decorations included?

Customers are responsible for providing all decorations, as well as removal of decorations by the end of the rental agreement.  All decorations should be table or free standing, as no items may be taped or affixed in any way to the walls, ceiling, or plumbing.

Can I have food at my event?

Your event can be fully catered, food can be delivered by a local restaurant, or you can provide your own food or snacks.  We ask that you coordinate food plans with the Event Coordinator.

What clean-up is required following an event?

Tables, chairs, and linens may be left in place.  If food is being served, customer is responsible for removing all leftover food at the end of the event.  Trash cans are provided.

When is payment due?

If your event is booked more than 30 days prior to your event, a 50% deposit is due at the time of booking, with the balance due 30 days prior to your event.  If your event is booked within 30 days of your event, then the full amount is due at time of booking.

Can I have alcohol at my event?

You may have alcohol at your event, but it must be served by a licensed bartender, and a licensed security guard is also required.   License information for both must be provided to the museum at least 7 days prior to your event.

Want more information? Contact us today!